marketing opitmization

Be a Better Event Organizer

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Lately, we have seen an increase in two requests from event organizers: send a customer to speak instead of you and/or speak for free. While made with the best of intentions, these requests are at the very least rude and at worst portray organizations as unprofessional. Why are these seemingly innocuous requests rude?Image

Mack Collier of The Viral Garden has articulated why it is wrong to ask experts to speak for free, saying that good speakers spend days creating material and preparing for a presentation. He estimated that he spends “anywhere from 15 to 30 hours preparing/rehearsing the presentation, and loses a minimum of one day due to travel, usually two days.” This is a big investment of time for anyone — and for experts, time is money. A good event organizer will not ask a speaker to speak for free and they will cover travel costs. Speakers understand the need to offset costs by giving speaking slots to sponsors. But sponsors are advertisers. Just because someone paid for a sponsorship doesn’t mean they have the expertise you need.

As someone who has organized numerous events, my goal is to secure speakers who provide the expertise participants will benefit from. The speaker’s expertise should be lending credibility and value to your event. Framing the event as a business development opportunity for the speaker is unprofessional; the reason to select speakers is for the value they bring to your program. A good speaker is not there to make a sales pitch; rather, to educate, entertain, and/or motivate the audience.

The second request is to substitute a customer as an expert. The underlying message is “you are good enough to do the work for a company but not good enough to speak at our event.” This request places the experts and their customers in a very difficult situation — who pays for the customer’s travel since many companies’ travel budgets have become restrictive, who prepares the presentation, who preps the customer since they are not experts, how do they handle Q&A’s, what if a company commitment comes up and they need to bail, and so on.

This kind of request often results in the experts paying travel for both the customer and
themselves, preparing the presentation since the customer doesn’t have the time or expertise, and having do a dive and catch when the customer has a last-minute schedule conflict. It also creates schedule challenges for dry runs, which can negatively impact the event attendees’ experience. It is easy to see that this particular request creates an enormous amount of work and additional costs for the experts and additional work for their customers with no payoff for either party.

In today’s environment, customers want to use their limited resources to reach their prospects and customers, to grow their businesses. Their time is money, too, and they want to invest where they will see the best return. If you want to be a better event organizer, stop making these two requests of the experts who can add tremendous value to your event.

Marketing Optimization for Maximum ROI

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Optimization means “the action of finding the best solution.” Mathematical programming, or optimization modeling, is a branch of mathematical modeling that is concerned with finding the optimal solution to a problem.

Initially, optimization was used as a way to mathematically determine the optimal allocation of scarce resources. The concept has been borrowed by businesspeople to aid decision-making.

Optimization has been used in the areas of the manufacturing supply chain, airline revenue yields, and financial investment risk assessment. More recently, the concept is being adopted by marketing.

You’ve probably heard phrases such as site optimization, search engine optimization, event optimization, and campaign optimization. A more recent concept with broader application to marketing is the idea of marketing optimization.

Marketing optimization addresses determining the optimal subset of combinations that will maximize profit.

Marketing’s primary responsibility to the organization is to generate profitable revenue growth. It would seem that maximizing profit is a relatively easy thing to do: just achieve the full profit potential for each and every customer. Easier said then done.

The sheer number of customers, products, and communication channels creates complexity, often making it difficult to find the right set of customer-product-channel combinations that will maximize profit while ensuring customer satisfaction.

At the same time, product life cycles are getting shorter, competition is fiercer, market fragmentation and the number of segments are greater, and change is accelerating, adding further complexity to making marketing decisions. Marketing optimization is designed to help address this level of complexity.

With the use of data and analytics, a company can develop marketing optimization processes and models that help determine which customers should be offered which product through which channel, and which purchases customers make via what channel that are the most profitable.

It can also help determine the maximum possible profitability of a multi-offer campaign and the optimal mix of offers to send each customer.

Deploying a mathematical method allows you to explore all the possible solutions and select the one that will achieve the best possible outcome while satisfying all of the constraints. This approach generally requires using linear programming. A common explanation for linear programming is when a problem can be expressed in the following form:

Maximize cTx Subject to Ax ≤ b

Where x ≥ 0

x represents the variables to be determined, while c and b are known coefficients and A is a (known) matrix of coefficients. The expression to be maximized or minimized is called the objective function (cTx in this case). The equations Ax ≤ b are the constraints that specify a convex polyhedron over which the objective function is to be optimized.

A marketing example might be, “Given a customer C and an offer X, should I make the offer X to customer C?” It might be relatively easy to answer this question as long as the number of customers, offers, and channels are few; but the computations become very difficult when you have hundreds of variables and constraints.

You will also want to time as a variable into consideration when you build your model. Maximizing profit over what time frame is important. And while everyone will say “the long term,” the reality of today’s equity market may mitigate that solution in reality.

So what does it take to do marketing optimization? First, we need good data. We need data related to customer response, marketing costs, product margins, pricing levels, etc. Some of this data we can get from our CRM, SFA, ERP, financial systems. Other data may need to come from external sources or market research.

Second, we create the model and equations. The ideal is to convert the marketing management problem into a marketing programming problem. This model describes the relationships between the relevant variables in a quantitative way.

To solve a marketing programming problem, we need a model that describes the mechanism underlying the marketing problem or phenomenon, and an optimization algorithm that searches for the optimal values for the decision variables given the objective, such as profit maximization or 30% brand preference.

Don’t worry if an objective ideal model that provides a valid description of the marketing phenomenon under study may not exist. Create the best model you can using all the relevant variables and the supposed cause-and-effect relationships between these variables.

Last, we systematically vary the inputs until optimization is achieved.

As you have surmised, the first hurdle is the data. Once you have the data, it may make sense to invest in an optimization software program that will help you develop the equations and apply the inputs, rather than trying to do this in a more manual way or with spreadsheets.

By using marketing optimization processes and tools, marketing professionals are able to develop and implement the optimal marketing mix for each target market and segment for their company’s products and services.